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RealTime™ Scoring RFID Fact Sheet


Photo courtesy of Tim Fabian

Radio Frequency Identification (RFID) Procedures:
For the first lap, the lead racer must log in with the Registrar from 11:15 to 11:45 a.m. at the log table by showing his team #, stating his first and last name for the Registrar to record, and then scanning his RFID card. Watch the light on the scanner change from red to green. The Registrar will then give the lead racer one baton per team.

When the lead racer finishes his lap, he hands the baton to the Registrar and then scans his card. Watch the light on the scanner change from red to green. Next, the racer starting his lap will state his name, and then scan his card. Watch the light on the scanner change from red to green. Then the starting racer takes the baton from the Registrar and goes on his merry way. Each racer must follow this procedure throughout the race for each and every lap.

The log sheet is the primary source of all data and results. Each racer is responsible for accurately logging in and logging out correctly. The Registrar must fill out the log sheet completely, so be courteous and patient.

Scanning Order:
The racer finishing his lap (Racer #1) must hand the baton to the Registrar, then scan his card before the racer starting his lap (Racer #2). If not, Racer #2 will cancel the lap of Racer #1. This is really, really important.

Remember: The Registrar holds the baton while the racer finishing his lap scans his card and the racer starting his lap scans his card—in that order. If a racer logs out and no racer is “on deck,” the Registrar will hold the baton until the racer starting his lap arrives to scan his card, take the baton and go. The clock is still ticking and the tardy racer inherits the "down-time".

Errors:
If a scan was missed for any of the following reasons, the Registrar will fill out an Error Report Form and give it to Granny Gear Staff. It is the responsibility of each racer to report any errors to GGP Staff.

Improper Scan Order:
When the racer starting his lap scans his card before the racer finishing his lap, it cancels the lap of the racer finishing his lap. Be aware that the scanner can only scan one card at a time. We understand that the baton exchange is a critical time, so be very careful during the transitions.

Lost Card:
If the racer finishing his lap has lost his card, he will hand the baton to the Registrar, then the racer starting his lap will scan his card, take the baton and go. The Registrar will fill out an Error Report Form for the missed scan and give it to a Granny Gear Staff member. If you lose your card for any reason, there is a $5 charge for each lost card. Bring $5 to the information tent and a GGP Staff member will issue you a replacement card. If a racer starting his lap has forgotten or lost his card, he must find his card or purchase a $5 replacement card before he can scan in to leave for his lap. Absolutely no exceptions. It’s a good idea for each racer to carry $5 at all times.

Card Did Not Scan:
1) If the card of the racer finishing his lap does not scan (very rare), the racer starting his lap can scan his card, take the baton and go. Registrars will fill out an Error Report Form and give it to a GGP Staff member; the racer must bring his defective card to exchange for a free replacement card at the Information tent well in advance of his next lap.

2) If the card of the racer starting his lap does not scan (very rare), the Registrar will hand the baton to him and he may leave for his lap. Registrars will fill out an Error Report Form and give it to a GGP Staff member. A free replacement card will be issued when the racer brings his defective card to the Information tent after his lap.

Reward:
Please return all RFID cards at the end of your last lap on Sunday morning. Turn your card in to the Registrar or drop your card in the RFID collection boxes in the log tent or at the Granny Goods & Announcing Booth. By returning the RFID cards, this keeps costs down so we won’t have to charge a deposit fee to racers in the future.

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Phone: 304-259-5533
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